Typist (School Secretary I)

This position provides secretarial and clerical support to a unit or department. EXAMPLES OF WORK (Illustrative Only): Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases; gathers, extracts and copies information for use by technical and professional staff; takes longhand minutes, prepares summary notes and submits to supervisor for approval before distribution; receives calls and callers and gives out routine information; files correspondence, memoranda, reports, and other materials in record system in accordance with departmental guidelines; pulls records for use by staff or disposition to storage or destruction; may enter data into terminal from forms and printed copy. NOTE: The Typist examination is held on a quarterly basis. Candidates will be notified approximately one week prior to the test administration of the date, time and location of the written exam. The names of those who pass the written test will be interfiled on an eligible list in order of score, and will remain on the eligible list for one (1) year.

Graduation from high school or possession of a high school equivalency diploma.

Written test will cover knowledge, skills, and/or abilities in such areas as:
1. Spelling – These questions test for the ability to spell words that are used in written business communications.
2. Alphabetizing – These questions test for the ability to file material in alphabetical order.
3. Record Keeping – These questions test for the ability to perform common record-keeping tasks. The test consists of two or more “sets” of questions; each set concerning a different problem. Typical record-keeping problems might involve organizing or collating data from several sources; scheduling; maintaining a record system using running balances; or completing a table summarizing data using totals, subtotals, averages and percents.
4. Clerical Operations With Letters And Numbers – These questions test for skills and abilities in clerical operations with letters and numbers. You will be given questions which involve a variety of operations with letters and numbers. You must determine the specific answer to each question. The operations may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers. NOTE: A “Guide To Taking The Written Test For Entry-Level Clerical/Steno/Typist Series” is available at the Dutchess County Department of Human Resources, 22 Market Street, 5 th floor, Poughkeepsie, NY 12601. Candidates should pick up a copy of the guide. The guide may also be obtained from the New York State Department of Civil Service’s website http://www.cs.ny.gov/testing/localtestguides.cfm.
THE USE OF CALCULATORS IS RECOMMENDED FOR THIS EXAM.
DUTCHESS COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
APPLY ONLINE AT DUTCHESSNY.GOV/JOBS
*****IMPORTANT SEE REVERSE IMPORTANT*****

Pursuant to Section 23.4a of Civil Service Law, preference in appointment from open-competitive lists may be given to candidates who have been residents in a locality or school district in which appointment is to be made for at least 30 days prior to certification of the eligible list. For appointment in some jurisdictions you may be required to become a resident thereof in accordance with law or resolution. NOTE: In conformance with section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.

The eligible list established as a result of this examination will be used, when appropriate, to fill vacancies as they occur in all units under the jurisdiction of the Dutchess County Department of Human Resources.